Interview Evaluation Sheet – Free Download

​▪︎ What to Include in an Interview Evaluation Sheet

​The specific items may vary depending on the role and hiring process, but a well-structured evaluation sheet generally covers the following:

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• Applicant information: name, position applied for, department, interview date and time
• Interview details: interview round, interviewer name(s)
• Evaluation criteria: relevant experience, job knowledge, communication skills, problem-solving ability, etc.
• Rating scale: scores or grades assigned per criterion
• Interview comments: specific responses, examples, or behaviors that support the ratings
• Overall assessment: the candidate's strengths, areas of concern, and any points requiring follow-up
• Hiring recommendation: recommend hire, consider further, or do not proceed

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When deciding which criteria to include, focus on the competencies that are genuinely required for the role. Rather than adding as many items as possible, aim for a form that interviewers can realistically complete in full during or immediately after the interview.

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▪︎ Two Common Mistakes When Completing an Interview Evaluation Sheet

1. Recording scores without documenting the reasoning behind them

Logging a score alone — for example, "Communication Skills: 4" — makes it difficult to reconstruct why that rating was given. Always pair scores with specific notes: what the candidate said, a concrete example they shared, or a behavior you observed. This makes it far easier for other interviewers or hiring managers to review the evaluation accurately after the fact.

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2. Filling in the form well after the interview has ended

​Right after an interview, you can recall a candidate's responses and behavior in detail. Wait too long, and those specifics start to fade. Where possible, establish a team norm of completing evaluation sheets immediately after each interview session. Documenting what was actually observed — rather than a vague overall impression — leads to more consistent and reliable assessments.

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▪︎ From interviews to post-hire management, explore these related resources!

• ATS Explained: Key Features and What It Actually Does for Your Hiring
• How to Build Interview Evaluation Criteria: Key Items & Best Practices for Hiring Representatives
• What Is OJT? How to Standardize Retail Training in 4 Steps

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▪︎ A Simpler Way to Collect and Manage Evaluation Sheets

Is your team still asking each interviewer to fill out a separate spreadsheet or document and send it back by email or messenger?

​With Shopl's [Report] feature, you can build a report form that matches your company's interview evaluation sheet, assign who completes it and when, and send a submission request directly to each interviewer. Submission reminders and progress status are all visible in one place, eliminating the back-and-forth of collecting individual files. Completed reports can also be downloaded and stored separately whenever needed.

​If you want a more streamlined way to manage everything from evaluation sheet completion to submission tracking, give Shopl a try.